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ADMINISTRATION ASSISTANT 

Our Administrative Assistant will be responsible for providing administrative one-on-one support to Tejahn Burnett and overseeing operational needs. This position requires a high-energy, highly efficient, self-motivated, detail-oriented professional with strong interpersonal, multi-tasking, organizational, and technical administrative skills.


RESPONSIBILITIES

  • Develop and manage appointment calendar that will oversee meeting coordination and conference calls scheduling.
  • Manage office workflow in a professional and highly organized manner, prioritizing all tasks by importance.
  • Oversee all clerical office operations, including monitoring and replenishing office, kitchen and shipping supplies.
  • Proactively monitor email communication and aid in redirecting requests to the appropriate segments of the business needs.
  • Coordinates weekly incoming and outgoing deliveries at the showroom.
  • Typing, compiling and preparing reports, presentations and correspondence. This includes preparing high-quality presentations, pitch decks, word documents and/or Excel spreadsheets.
  • Oversee accounting and invoicing software and prepare weekly expense statements.
  • Conduct market research to understand competitive opportunities based and/or immediate business needs when required.
  • Book and arrange travel itinerary, transport and accommodation arrangements upon request.
  • High level of discretion and concern for confidentiality when dealing with clients.

SKILLS

  • Excellent time-management skills, independent drive and the ability to work under pressure to deliver projects under tight deadlines.
  • Proficiency in Google Suite, MS Office, Notion and Slack. Adobe Photoshop preferred.
  • Strong organizational skills with keen attention to detail.
  • Demonstrated ability to communicate clearly and effectively with exceptional communication skills, both written and verbal.
  • Self-starter with the ability to work independently, prioritize, and manage a high volume of tasks, deadlines, and requirements.
  • Skilled with independent problem solving across a variety of professional situations and possess the ability to proactively follow up.
  • Experience in a high-paced environment that values consistency, efficiency, and excellence.
  • Must be able to multitask & manage time independently.


 This is a part-time position (15-20 hours/week) to start with ample room for growth.
We are an Equal Opportunity Employer.
Position is based in our Toronto studio.
Must be legally authorized to work in Canada.

Please submit your resume to careers@tejahnburnett.com for further consideration.